Data Maintained by the Minnesota Municipal Money Market Fund (4M Fund) as of July 2023

The following identifies the name, title and address of the Responsible Authority for the 4M Fund and describes private or confidential data maintained on individuals (see Minn. Stat. 13.05 and Minn. Rules 1205.1200).

This information is also part of procedures for ensuring that not public data are only accessible to individuals whose work assignment reasonably requires access (see Minn. Stat. 13.05, subd. 5). In addition to the employees listed, the Responsible Authority, Data Practices Compliance Official, Senior Leadership Team and the General Counsel will also have access to all not public data on an as needed basis as part of a specific work assignment.

The 4M Fund’s Responsible Authority and Data Practices Compliance Official (DPCO) is:
Mark Ruff, Finance Director for the League of Minnesota Cities
145 University Avenue West, St. Paul, MN 55103

Direct all questions about this document to Data Practices Designee:
Kara Coustry, Data Compliance Specialist/Paralegal
145 University Avenue West, St. Paul, MN 55103
(651) 215-4046
kcoustry@lmc.org

Table of 4M Fund Data Inventory and Classification

Name of Record, File, Process, Form or Data Type
Security Information
Civil investigative data
Social Security numbers
Correspondence
Advisory council member data
Personal contact and online account information
Continuity of Operations
Attorney data
Data on individuals
Response to data requests
Data Challenge Appeal data
Government services transactions data
Internal audit data
Responses to Requests for Proposals (RFPs) and requests for bids
Description (Understandable to General Public)
Data that would substantially jeopardize the security of information, possessions, individuals or property against theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury, if the data were released to the public.
Data that are collected in order to start or defend a pending civil legal action, or because a civil legal action is expected.
Social Security numbers assigned to individuals.
Letters and electronic correspondence.
Data pertaining to advisory council applicants and appointees.
Telephone number, email address and usernames and passwords collected, maintained or received by a government entity for notification purposes or as part of a subscription list for an entity’s electronic periodic publications as requested by the individual.
Personal home contact information used to ensure that an employee can be reached in the event of an emergency or other disruption affecting continuity of operation of a government entity.
Data related to attorney work product or data protected attorney-client privilege.
Data that would identify any individual reporting allegations of waste and fraud or a violation of statewide governance policies.
Data collected by the data practices compliance official in responding to requests for data maintained by the 4M Fund
Data maintained as a result of processing appeals of determinations about the accuracy and/or completeness of public and private data on individuals.
Credit card, charge card, debit card and other electronic transactions.
Data created, collected and maintained for the purpose of performing audits and/or relating to an audit or investigation;

Working papers gathered or generated until the final report is published or audit becomes inactive.

Data in response to Request for Proposal (RFP) and requests for bids.
Data Classification
Private
Confidential Public
Private
Public Private Confidential
Public Private Confidential
Private
Private
Private
Private
Public Private
Public Private
Private
Public Private Confidential
Private/Not Public

Public

Citation for Classification
MS 13.37
MS 13.39
MS 13.355
Various
MS 13.601
MS 13.356
MS 13.43, subd. 17
MS 13.393
MS 181.932, subd. 2

MS 16B.97, subd. 5

Various
MS 13.03, subd. 4
MS 13.37
MS 13.392

MS 13.43

MS 13.37

MS 13.37

MS 13.591

Employee Work Access
Certain employees on an as needed basis as part of specific work assignments
Certain employees on an as needed basis as part of specific work assignments
Certain employees on an as needed basis as part of specific work assignments
Certain employees on an as needed basis as part of specific work assignments
Certain employees on an as needed basis as part of specific work assignments
Certain employees on an as needed basis as part of specific work assignments
Certain employees on an as needed basis as part of specific work assignments
Certain employees on an as needed basis as part of specific work assignments
  • Finance Director
  • General Counsel
  • Employee receiving the complaint
  • Responsible Authority
  • Data Practices Compliance Official
  • Responsible Authority
  • Data Practices Compliance Official
Certain employees whose work assignments require access.
  • Internal Auditor
  • General Counsel
  • Certain employees on an as needed basis as part of specific work assignments
4M Fund staff involved in RFP/bid process