Inventory

Data Maintained by the
Minnesota Municipal Money Market Fund (4M Fund)
July 2023
This document identifies the name, title and address of the Responsible Authority for the 4M Fund and describes private or confidential data maintained on individuals (see Minn. Stat. 13.05 and Minn. Rules 1205.1200).
 
This document is also part of procedures for ensuring that not public data are only accessible to individuals whose work assignment reasonably requires access (see Minn. Stat. 13.05, subd. 5). In addition to the employees listed, the Responsible Authority, Data Practices Compliance Official, Senior Leadership Team, and the General Counsel will also have access to all not public data on an as needed basis as part of a specific work assignment.
 
The 4M Fund’s Responsible Authority and Data
Practices Compliance Official (DPCO) is:
Mark Ruff, Finance Director for the League of Minnesota Cities
145 University Avenue West, St. Paul, MN 55103
 
Direct all questions about this document to Data Practices Designee:
Kara Coustry, Data Compliance Specialist/Paralegal
145 University Avenue West, St. Paul, MN 55103
(651) 215-4046
 

 

Name of Record, File, Process, Form or Data Type

 

Description (Understandable to General Public)

 

Data Classification

 

Citation for Classification

 

Employee Work Access

Security information

Data that would substantially jeopardize the security of information, possessions, individuals or property against theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury, if the data were released to the public

Private

MS 13.37

Certain employees on an as needed basis as part of specific work assignments

Civil investigative data

Data that are collected in order to start or defend a pending civil legal action, or because a civil legal action is expected

Confidential Public

MS 13.39

Certain employees on an as needed basis as part of specific work assignments

Social Security numbers

Social Security numbers assigned to individuals

Private

MS 13.355

Certain employees on an as needed basis as part of specific work assignments

Correspondence

Letters and electronic correspondence

Public Private Confidential

Various

Certain employees on an as needed basis as part of specific work assignments

Advisory council member data

Data pertaining to advisory council applicants and appointees.

Public Private Confidential

MS 13.601

Certain employees on an as needed basis as part of specific work assignments

Personal contact and online account information

Telephone number, email address and usernames and passwords collected, maintained, or received by a government entity for notification purposes or as part of a subscription list for an entity’s electronic periodic publications as requested by the individual

Private

MS 13.356

Certain employees on an as needed basis as part of specific work assignments


Continuity of Operations

Personal home contact information used to ensure that an employee can be reached in the event of an emergency or other disruption affecting continuity of operation of a government entity.

Private

MS 13.43,

subd. 17

Certain employees on an as needed basis as part of specific work assignments

Attorney Data

Data related to attorney work product or data protected attorney-client privilege

Private

MS 13.393

Certain employees on an as needed basis as part of specific work assignments

Data on individuals

Data that would identity an individual reporting allegations of waste and fraud or a violation of statewide governance policies

Private

MS 181.932

subd. 2

MS 16B.97,

subd. 5

  • Finance Director
  • General Counsel
  • Employee receiving the complaint

Response to data requests

Data collected by the data practices compliance official in responding to requests for data maintained by the 4M Fund

Public Private

Various

  • Responsible Authority
  • Data Practices Compliance Official

Data Challenge Appeal data

Data maintained as a result of processing appeals of determinations about the accuracy and/or completeness of public and private data on individuals

Public Private

MS 13.03,
subd. 4

  • Responsible Authority
  • Data Practices Compliance Official

 

Government services transactions data

Credit card, charge card, debit card and other electronic transactions

Private

MS 13.37

Certain employees whose work assignments require access.

Internal audit data

Data created, collected, and maintained for the purpose of performing audits and/or relating to an audit or investigation;

 

Working papers gathered or generated until the final report is published or audit becomes inactive

Public Private Confidential

MS 13.392

MS 13.43

MS 13.37

  • Internal Auditor
  • General Counsel
  • Certain employees on an as needed basis as part of specific work assignments

Responses to Requests for Proposals (RFPs) and requests for bids

Data in response to Request for Proposal (RFP) and requests for bids

Private/Not public

Public

MS 13.37

MS 13.591

4M Fund staff involved in RFP/bid process

 

 

The 4M Liquid Asset Fund and 4M PLUS Fund (the “Funds”), as well as the Term Series Fund (Term Series), seek to maintain a net asset value of $1.00 per share. However, an investment in either Fund is neither insured nor guaranteed by the U.S. government and there is no assurance that the Funds will be able to maintain a stable net asset value of $1.00 per share. The 4M Limited Term Duration Fund (LTD Fund) seeks to provide current income while maintaining limited price volatility. The LTD Fund has a floating net asset value, and the net asset value of a Participant’s investment could decline below the amount originally invested by the Participant. You should consider the applicable Fund's investment objectives, risks, charges and expenses detailed in the Information Statement before you invest.